Impact of RPA in managing HR Tasks

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    Businesses today are experiencing major disruptive forces of technology than ever. For instance, customers today expect prompt replies to their online queries. Consequently, businesses are working their best to meet the ever-changing customer expectations. To survive the competitive ecosystem, organizations are bringing about automation to enable employees to perform decision-based important tasks. This is why Robotic Process Automation (RPA) is an indispensable technology for the HR department. 

    What is Robotic Process Automation?

    RPA is the use of robotics by businesses to automate mundane and repetitive tasks. It helps free up valuable time for employees to shift focus to other crucial tasks. This leads to increased efficiency and productivity in different activities within the organization. One such area where this RPA is creating a revolution is the Human Resource department. 

    Most tasks involved in HR are repetitive and monotonous and draining by nature. Additionally, errors and challenges derail the streamlining of tasks within the department. As a result, it has an adverse impact on employee onboarding, payroll administration, and talent management. 

    RPA uses an army of robots to automate tasks that don’t require human supervision. This helps an organization to have a fully functioning virtual workforce that works round the clock and handles multiple tasks with a greater degree of accuracy and efficiency. 

    What is the future of RPA in HR?

    The accelerating pace of changing economy, business, and society challenge both organization and HR to adopt an agile way to lead, organize, motivate, manage, and engage the 21st-century workforce. 

    RPA In HR

    With HR processes witnessing a massive volume of repetitive tasks, here’s how RPA is significantly making a difference-

    A) Candidate screening 

    The employee screening process and shortlisting of the top candidates is a crucial process for any organization. However, without the appropriate technology, even a single hire process takes a huge chunk of time and effort. 

    Implementing RPA enables the recruiters to accumulate and screen the CVs in an automated affair against the eligibility criteria. Additionally, RPA bots prove useful in picking the top candidates by filtering the resumes according to the job requirements. That way, recruiters don't have to waste time on resumes that are not applicable to the job.

    B) Recruitment and onboarding

    Thanks to RPA technology, organizations are establishing an automatic induction process that welcomes new candidates with a digital profile right after their approval process.

    Once the candidates’ profiles are received, the RPA system automatically triggers the process of onboarding new employees. 

    Also for any new employee, understanding the rules and regulations of the company is imminent, and RPA sees to it that the new joiners are completely acquainted with the business processes, standards, and regulations with accurate data. 

    Together with a relevant e-training and learning program, the RPA induction process significantly improves the training effectiveness and adoption. 

    C) Data management

    One of the top-selling points of an RPA solution within the HR process is leveraging IT systems as a base for FTE (Full Time Equivalent). Without requiring an additional integration within applications, RPA ensures the HR department is provided with accurate and complete employee data throughout their stay in the organization. 

    Unlike humans, RPA bots don’t get tired or worn out handling difficult HR data tasks involving current employees’ master data, payroll processing, compliance regulations, employee benefits, etc. and completes all the said tasks efficiently and accurately. 

    D) Employee remuneration

    Incorrect compliance submissions and delays in processing payroll are some of the key challenges the HR department faces. RPA implements an accurate system to process employee data regarding their payment dates. The bots also calculate the amount due in compliance with the relevant security rules and regulations. This creates transparency of data to the appropriate authorities and ensures integrity. 

    RPA in HR


    RPA is revolutionizing the HR department by bringing forth agile and innovative solutions for the HR processes and changing the way it operates. With plenty of sectors already adopting automation, it’s a matter of time before the remaining realize how the technology is driving-up efficiencies, cutting costs, and improving the quality of the HR process. 

    How can Neebal help?

    Neebal developed an easy-to-use HRIS automation solution for a leading bank using RPA bots that helped the HR department to increase productivity by automating attendance and payroll processes. The solution also automates new employee induction, weekly review for employees on probation, employee appreciation cards and employee master data syncing across multiple platforms. It facilitates simplified and faster data collection, tracking, updating, and searching improving the HR department’s overall productivity and efficiency.

    By automating your HR tasks, Neebal can help you reduce overall process execution time by 90%. Interested to know how? Schedule a call with one of our experts today to reap the benefits of automation! 


    Topics: RPA Solutions, Hyperautomation